Terms and Conditions

Last Updated:

1. Definitions

In these terms and conditions:

• "EPIC28," "we," "us," or "our" refers to EPIC28 Ltd, a photography business based in London, England, United Kingdom
• "Client" or "you" refers to the person or entity engaging our photography services or using our website
• "Services" refers to all photography services provided by EPIC28, including but not limited to event coverage, motorsports photography, and image licensing
• "Images" or "Photographs" refers to all photographs, videos, digital files, and other visual media created by EPIC28
• "Website" refers to the EPIC28 website and all associated pages

2. Acceptance of Terms

By using our website or engaging our services, you acknowledge that you have read, understood, and agree to be bound by these terms and conditions. If you do not agree with any part of these terms, you should not use our website or services.

3. Use of Website

3.1 General Use

You may use our website to:

• View our photography portfolio
• Learn about our services
• Contact us regarding photography services
• View information about motorsports events we cover

3.2 Prohibited Activities

You may not:

• Download, copy, reproduce, or distribute images from our website without express written permission
• Use our website for any unlawful purpose
• Attempt to gain unauthorized access to our website or systems
• Remove or alter any copyright notices or watermarks from our images
• Use automated systems or software to extract data from our website

4. Copyright and Intellectual Property

4.1 Ownership

All photographs, images, graphics, text, logos, and other content on this website are the property of EPIC28 Ltd and are protected by UK and international copyright laws. EPIC28 retains full copyright and ownership of all images created, unless otherwise agreed in writing.

4.2 Image Usage

Images displayed on our website are for portfolio and promotional purposes only. You may not use, reproduce, or distribute any images without our express written permission.

4.3 Image Licensing

If you wish to license or purchase images from our portfolio, please contact us directly. Usage rights and licensing terms will be agreed upon in writing before any images are provided.

5. Photography Services

5.1 Service Provision

When you engage EPIC28 for photography services, we will:

• Provide professional motorsports photography services as agreed
• Deliver images in the format and timeframe specified in our agreement
• Perform services with reasonable skill and care

5.2 Booking and Confirmation

All photography bookings must be confirmed in writing via email. A booking is not confirmed until you receive written confirmation from EPIC28.

5.3 Payment Terms

Payment terms will be agreed upon for each individual project or service. Generally:

• A deposit may be required to secure your booking
• Full payment is typically due upon delivery of final images
• Payment can be made via bank transfer or other agreed methods
• All prices quoted are in GBP unless otherwise stated

5.4 Cancellations and Rescheduling

If you need to cancel or reschedule a photography session:

• Please provide as much notice as possible
• Deposits may be non-refundable depending on the timing of cancellation
• Cancellation terms will be specified in your service agreement

5.5 Weather and Force Majeure

For outdoor motorsports events, weather conditions and circumstances beyond our control may affect photography services. We will use reasonable efforts to provide services, but cannot be held liable for circumstances beyond our control including:

• Severe weather conditions
• Event cancellations or postponements
• Access restrictions at venues
• Equipment failure due to circumstances beyond our control

6. Image Delivery and Usage Rights

6.1 Delivery Timeline

Images will be delivered within the timeframe specified in your service agreement. Delivery times may vary depending on the scope of the project and editing requirements.

6.2 Client Usage Rights

Unless otherwise agreed in writing, clients receive a license to use images for personal or agreed commercial purposes. This license does not transfer copyright ownership to the client.

6.3 Promotional Use

EPIC28 reserves the right to use images created during commissioned work for promotional purposes including:

• Website portfolio display
• Social media marketing
• Print and digital advertising
• Competition entries and awards submissions

If you do not wish for your images to be used for promotional purposes, please notify us in writing before services are provided.

7. Liability and Warranties

7.1 Limitation of Liability

To the fullest extent permitted by law, EPIC28 shall not be liable for:

• Any indirect, consequential, or incidental damages
• Lost profits or business opportunities
• Data loss or corruption
• Third-party claims

Our total liability for any claims arising from our services shall not exceed the total fees paid for those services.

7.2 Equipment and Technical Issues

While we use professional equipment and take all reasonable precautions, we cannot guarantee against equipment failure or technical issues. We maintain backup equipment and procedures to minimize risks.

7.3 Accuracy of Information

We strive to ensure all information on our website is accurate and up-to-date, but we do not guarantee its completeness or accuracy. Event dates, locations, and coverage details are subject to change.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content, privacy practices, or terms of use of any third-party websites. Links are provided for convenience only and do not imply endorsement.

9. Indemnification

You agree to indemnify and hold harmless EPIC28 Ltd, its officers, and employees from any claims, damages, or expenses arising from:

• Your breach of these terms and conditions
• Your unauthorized use of our images or content
• Your violation of any third-party rights

10. Amendments to Terms

We reserve the right to modify these terms and conditions at any time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of our website or services after changes are posted constitutes acceptance of the modified terms.

11. Governing Law and Jurisdiction

These terms and conditions are governed by the laws of England and Wales. Any disputes arising from these terms or our services shall be subject to the exclusive jurisdiction of the courts of England and Wales.

12. Severability

If any provision of these terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

13. Entire Agreement

These terms and conditions, together with any specific service agreements, constitute the entire agreement between you and EPIC28 regarding the use of our website and services.

14. Contact Information

If you have any questions about these terms and conditions, please contact us:

15. Acknowledgement

By using our website or engaging our services, you acknowledge that you have read and understood these terms and conditions and agree to be bound by them.